COLLECTION AND USE OF DATA
We may collect, use, store and transfer different kinds of personal data about you and your company in a number of ways; for example, when ordering our products or contacting us through our website, by email, letter or phone, when you fill in our contact form or possibly interacting with our social media. Examples of such data may include: Company name with personal information, title, address information, e-mail address, mobile phone number.
WHAT we collect
When you come into contact with us, we may collect information about:
Identity Data - Company name, business category, contact, first name, last name, title
Contact Data - Invoice and delivery address, name, email address, phone number
Financial Data - Invoicing address, company VAT no, reference, bank account details, credit worthiness
Profile & Historical Data - Purchase, payment and credit history, communication, requests.
Usage & Technical Data - How you interact with Holdon Systems, use our products, visit our website, device information, IP address, language settings, browser settings, geographic information, operating system, etc. - read more about cookies under our Terms & Conditions ». The information you provide us as well as financial and historical information is necessary to enter into a contractual relationship with us or for other purposes.
How we USE the information
All data is used to provide, perform and improve Holdon Systems products and services to our customers. Holdon Systems processes personal data for the following purposes based on the following legal bases (Legal basis = "Why this processing is necessary"):
When ordering products, services and signing an agreement with us
Company Information - Company/ Organization, VAT no., Address Information (Delivery & Postal), Invoicing Information, Contact Details, First/ Last Name, E-mail, Phone Number, Business Category, Service and Product Information
Legal basis: Execute our agreements/ commitments to you.
When contacting us via our web form
Company Information / Personal Information - Name, E-mail, Phone Number, Address, Company Name, VATno., Business Type & Category, Subject Information / Message
Legal basis: Execute our agreements/ commitments to you and legitimate interest.
When contacting us by email or phone
Company Information / Personal Information - Name, E-mail, Phone Number, Address, Company Name, Issue Information / Message
Legal basis: Execute our agreements / commitments to you and legitimate interest.
When receiving information and offers from us via e-newsletter, postal mailings
Personal Data / Contact Details - Company Name, First/Last name, Address, Email address, Business Category
Legal basis: Legitimate interest and Consent.
INFORMATION TO THIRD PARTY
We never sell your personal information to third parties without your permission. We may share your personal information with suppliers or subcontractors in order to fulfill our commitments agreed with you, and/ or when and where we need to comply with a legal or regulatory obligation.
Credit reporting companies and similar providers - Your company data may be shared with credit reporting companies to assess creditworthiness and EU VAT VIES validation.
Authorities - Holdon Systems may need to provide the necessary information to authorities such as the Police, Tax authority or other authorities if we are required to do so by law.
Others - Logistics and transport companies who deliver your goods.
We comply with applicable legal requirements and commitments to ensure that your information is handled securely.
How long do we save your personal information?
We save data as long as it is necessary to perform our contractual obligations towards you and as long as required by law.
The right to access your data: You may request a copy of the information you would like to know and verify the information we have about you.
Right to rectification: You are entitled to correct incorrect or incomplete information about yourself.
Right to be forgotten (deleted): You are entitled to request the deletion of your personal data for cases where the data is no longer necessary for the purpose for which it was collected. There may, however, be legal obligations for Holdon® Systems, which prevents us from doing this immediately.
MODIFICATION OF DATA PROTECTION POLICY
We may update this data protection policy, we will, if an update occurs, announce the change at www.holdon.com
If you require additional information, please contact:
Holdon Systems | Ängelholmsvägen 263 | SE-269 42 Båstad | Sweden
Phone + 46 (0) 431 831 90 | Fax + 46 (0) 431 831 31 | www.holdon.com
Latest update: 25.05.2018